Revision: ac7932c06c

Edited Company Email Domain & Account

Restore Revision

[email protected] edited on Jul 3, 2023, 4:17:15 PM

@@ -4,7 +4,7 @@

> _Navigation : Home > MY Settings > Email & Notifications > Email Domain_

-You can skip to [Email Account](https://help.byondhr.com/company-email-domain-account#-email-account) creation if you are using one of the services listed here:

+You can skip to [Email Account](https://help.byondhr.com/company-email-domain-account#email-account) creation if you are using one of the services listed here:

            • Gmail

            • Yahoo

@@ -26,14 +26,14 @@

1. Click on ‘Email Account’ and you will arrive at Email Account Listing

2. Click ‘+ Email Account’ to insert an email account into system.

3. Enter your desired email address (\[[[email protected]](mailto:[email protected])\] etc.) and give this email account a name.

-4. Select the service provider (Gmail etc.) **OR** select the Email Domain you have setup [previously](https://help.byondhr.com/company-email-domain-account#-email-domain).

+4. Select the service provider (Gmail etc.) **OR** select the Email Domain you have setup [previously](https://help.byondhr.com/company-email-domain-account#email-domain).

5. Enter the password of your email address. It should be the same as the password you entered

6. Enable Incoming (POP/IMAP) or Outgoing (SMTP) settings if you are allowed to send out or receive emails within the system, additional settings will appear and preset automatically based on the service provider selection. You are allowed to change the preset setting if required.

7. Once setup completed, then click Save. If the email credentials you enter are correct, the email account will be synced.

Note: If you're using Gmail refer to this article for additional requirements.

-One for incoming and one for outgoing message, the details setup can be referred in [Additional Options for Email Account](https://help.byondhr.com/company-email-domain-account#21-additional-options-for-email-account).

+One for incoming and one for outgoing message, the details setup can be referred in [Additional Options for Email Account](https://help.byondhr.com/company-email-domain-account#additional-options-for-email-account).

### Additional Options for Email Account:

<table class="table table-bordered"><tbody><tr><td data-row="1" style="text-align: center;">Functions </td><td data-row="1" style="text-align: center;">Descriptions </td></tr><tr><td data-row="2">Use Different Email Login ID </td><td data-row="2">To use an alternative email login and password to access this account. For example, if you have <a href="mailto:[email protected]" rel="noopener noreferrer" style="color: rgb(25, 39, 52); background-color: rgb(255, 255, 255); font-size: 14px;">[email protected]</a> and you want users to access this email with an alternate email ID, they should tick this checkbox. The recipients will see <a href="mailto:[email protected]" rel="noopener noreferrer" style="color: rgb(25, 39, 52); background-color: rgb(255, 255, 255); font-size: 14px;">[email protected]</a> as the sender. </td></tr><tr><td data-row="3">Awaiting password </td><td data-row="3">If you're creating this account on behalf of someone and the password is unknown, tick this checkbox. When the other user logs in, they'll be prompted to enter the password </td></tr><tr><td data-row="4">Use ASCII encoding for password </td><td data-row="4">Ticking this will use ASCII encoding for the password. </td></tr><tr><td data-row="5">Enable Incoming </td><td data-row="5">To set up an incoming Email Account, tick Enable Incoming and set your POP3 settings, if you are using one of the email service providers mentioned above, these will be preset for you. </td></tr><tr><td data-row="6">Default Incoming </td><td data-row="6">If ticked, all replies to your company (eg: <a href="mailto:[email protected]" rel="noopener noreferrer" style="background-color: transparent; color: windowtext; font-size: 14px;">[email protected]</a>) will flow into this account. </td></tr><tr><td data-row="7">Enable Outgoing </td><td data-row="7">To set up an outgoing Email Account, tick Enable Outgoing and set your SMTP server settings, if you are using a popular email service, these will be preset for you. </td></tr><tr><td data-row="8">Default Outgoing </td><td data-row="8">Notifications and bulk mails will be sent from this outgoing server. </td></tr></tbody></table>