You can create unlimited amount of employee as record in ByondHR system. However, to allow them access into system and enjoy the function and feature, a User is needed to assigned to employee and the limit is based on your subscription plan.

Navigation : MY HR > Reports & Masters > Employee > Employee

Special Note: Employee Master contain many information, certain data can affect system behavior and others are for record only. To setup employee that will have access into system, prioritize on those guide with asterisk(*).

*How to create an Employee

1. Click on ‘Employee’ and you will arrive at Employee Listing
2. Click ‘+ Add Employee ’ button to create a new employee.
3. Enter the Employee's personal details such as Name, Gender, Date of Birth, Date of Joining and Marital Status.
4. Save.

Company Details

1. In a company, the Employees are usually grouped on the basis of Department, Grade, Designation, and Branch.
2. In the Department and Grade section, these details of the Employee can be saved. In the 'Reports to' field, the person to whom the Employee has to report his duties to can be captured.
3. You can also set an Employment Type for the Employee.

*Create User

1. The User ID can be linked to the Employee. In case the User ID is not created, you can click on 'Create a New User' in the dropdown to create one.
2. Upon selecting a User, another field 'Role' will show. Here you will have two options: HR User & Employee.

User Group	Description
HR User	Serves as the assistant to the HR Manager, providing access to a range of functionalities including employee management, employee training management, KPI management, leave management, expense management, payroll management, workflow approval, and more.
Employees	Employee are granted access to a variety of functionalities, including employee training, employee KPI tracking, leave requests, expense submission, retrieval of pay slips, and more.

Joining

The Joining Details of the Employee such as the Offer Date, Confirmation Date, Contract End Date, Notice (Days), and Date of Retirement can be captured.

Address & Contacts

The Address and Contact details of the Employee such as the Mobile, Personal Email, Current & Permanent Address, Emergency Contact can be captured.

*Attendance & Leaves

1. You can define user-level Holiday List in this section.
2. Define the Three (3) Approver of this employee: Expense Approver, Leave Approver and Shift Request Approver. You can select one user for all three approver roles.
3. Expense Approver - Approval of Expense Claim.
4. Leave Approver - Approval of Leave Application.
5. Shift Request Approver - Approval of Shift Request.

Salary

Here, the mode of salary payment, i.e. through Bank, Cheque or Cash can be selected.

Personal

Personal Details of the Employee such as Family Background details like name and occupation of parent, spouse and children, Passport Details including date and place of issue, Health Details like height, weight, allergies, medical concerns, etc. can be saved.

Profile

Here, the Bio, Educational Details such as School/University, Qualification, Level and Year of Passing of the Employee can be saved as shown below:

Additionally, details such as Class/Percentage and Subjects can also be saved by clicking on the downward arrow in the Education table.

Previous Work Experience

Just like Educational Qualification, an Employee's Previous Work Experience can also be captured in the External Work History table as shown below:

Additionally, details such as Contact of the previous company and Total Experience in years can also be saved in the External Work History table.

Exit

Exit details of the employee (if any) such as Resignation, Exit Interview and Leave Encashment details can be saved. When the status of the Employee is set to 'Left', it is mandatory to fill the Relieving Date.

Note: Once the Employee status is set to 'Left', that particular Employee master won't be accessible in further transactions.

Related Topics

1. Employee Taxation Information